I am also very hardworking, but why have I become an employee that causes headaches for leaders? My performance is similar to his. Why is it that he is promoted instead of me? Why I have done so much, but the leader still can’t see my efforts? …
The answer to the above question is simple: you are not good at reporting to the leader.
Generally speaking, employees who do not report fall into three categories:
The first is that the effect of work completion is not good, afraid that the leader will know his performance;
The second is that reporting is just a form, and there is no need for reporting;
But a good report is very important, as Mark McCormack, author of Harvard Can’t Learn, said:
Whoever reports to me often is working hard—on the contrary, whoever doesn’t report to me often does not work hard. This may be unfair, but what other circumstances can your boss judge whether you are working hard? “
Although this method of judgment is quite arbitrary, it shows that in addition to doing a good job, we must also learn to do high-quality reports.
In addition to showing your work performance, reporting is also an important way to strengthen communication with leaders.
Reporting is also the basic professional quality of employees. Employees have the responsibility to make a reasonable judgment and finally decide whether to feed this information back to their leaders.
If there is no report, the superiors and subordinates will often have misunderstandings because of the broken information. If the leader entrusts you with a project and you do not give timely feedback, the leader will think that your work ability is not good, and the leader will never dare to give you important work again.
The most obvious result is that you will not report, the leader does not know what you have done, and how strong you are.
Taking the initiative to report your work to the leader can also reflect your professional attitude of conscientiousness and conscientious work, leaving a good impression on the leader.
When you find the leader to communicate in time, the leader can also grasp the key points and problems of the work according to the progress of your work, and make corresponding adjustments in time.
Therefore, how to report is particularly critical. Many people can’t find the main point when reporting, and don’t even know what to say. It is because there is no level of reporting, lack of logic, and failure to use structured thinking.
02. Think clearly before you can express clearly
The core logic of the report is the progress bar report method, order a takeaway, we will always see how long the rider will be delivered.
This is especially true when doing work. We should let the superior know what you are doing, to what extent, how you did it, what problems you are currently encountering, and what kind of help you need.
No matter how small the team is, there will be three or five people, so the leadership work will be relatively busy. He doesn’t have time to listen to you to report in detail, so you must delete the complicated and keep it simple when reporting.
When we report, if it is a small matter, we will directly tell the boss the result. After you finish the matter, you will report again.
For example, if you are responsible for drafting documents, there is no need to tell your boss that the documents have been written, and the documents are not printed because there is no printing paper. The reason why there is no printing paper is because the purchasing department has not bought the ink cartridges…
You only need to tell him the result: how long it will take for the printed documents to be delivered to his desk, and find a way to print the documents and hand them to him directly.
In large projects, or projects with a relatively long period, we should report according to the nodes of the project progress.
Whether the target progress was completed this week, and if the target was completed, what actions were taken. If it is not completed, what is the reason. In future, is there any plan to adjust the direction and whether you need help from others.
Especially when the work is not completed, you should present the results of the work first, and then explain the reasons for not being completed.
And you must use data to prove your point of view, and you must not subjectively find reasons, and then say that the work has not been completed, so that the leader will think that you are defending yourself and shirking responsibility. The same thing is that the work is not completed, and the result will be completely different if the result is described first and then the result.
After talking about the results, the leader may want to hear you talk about the work process. At this time, you must pick the key points, and don’t throw your heads out regardless of priority.
Before you report, it’s best to make an outline in your mind and make sure of the points you want to say in your mind, so that you can make your report clear and simple.
So to sum it up, in fact, it is to report in a structured manner. Only when you think clearly can you express it clearly. Otherwise, you have been talking for a long time during the report, and others will not know what you are talking about, and they will be drowsy.
03. Bring suggestions when reporting, and never report the good or the bad
We report, on the one hand, is to let the boss know the progress of the project; on the other hand, there are difficulties in the work, I hope the boss can provide you with some help.
The boss will not only have one subordinate, he must have more work than you. Therefore, when reporting, we should also think about the problem from the position of the boss.
When reporting problems, the truly smart employees always bring suggestions.
It must not be you telling your boss: “The situation is roughly the same now, boss you can figure it out.”
The subtext of this sentence is to tell the boss that I don’t know how to do something, and I don’t want to do it, let alone find a way to do it.
If this is the case, you leave your responsibility to your boss, and the monkey jumps back on the back of the leader, and your job becomes the boss’s job. In fact, it is a manifestation of your dereliction of duty, and you have not proved yourself.
When reporting, you should use a lot of data to find the essence behind the problem, and draw conclusions, form decision-making opinions, and then show it to the boss for leadership to choose.
Or if you really can’t solve it by yourself, you can also show your thinking to your leader. No leader will appreciate employees who don’t take the initiative to think.
If you just throw the problem to your boss, then you will not be able to reflect your value, you cannot give the leader what you want, and it is difficult to get the return you want.
So when asking questions, try to give solutions, at least show the thinking process, this kind of report is a high-quality report.
But we must also remember that we must not just report the good and not the worries.
Many people are afraid of being criticized by their leaders, and they always show good results to their leaders, concealing problems and mistakes.
Doing so will affect the leader’s understanding and judgment of objective reality, and even delay the timing of decision-making, which may turn small problems into big mistakes.
And once such a bad result is incurred, you have to bear most of the responsibility.
In summary, learning to report is an indispensable skill for every workplace person, and this is one of the secrets of career advancement.